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Create a Common Exam Event Request with Ad Hoc Repeats


Click on one of the following options:

  • Event Wizard tab
  • Create an Event button
  • Choose an option under Find Available Locations
  • Availability tab

Event Wizard Tab


Click the Event Wizard tab.

event wizzard tab

Type in the Event Name.

event name

Select 25L Evening Exams from the drop down list.

evening exam event type

Type in Primary Organization.  This is typically the Course Prefix or Department associated with the event.

evening exam primary organization

Click Next.

Type in the Head Count.

evening exam event headcount

Type in the Event Description.

evening exam event description

Click Next.

Select Event Occurrence.

common exam event occurence

Select Date, Times and Setup/Takedown Times for the initial event.

Note:  Departments may schedule up to four out-of-class examinations at a fixed time for undergraduate (100-400 level) courses.  Out-of-class examination periods may be scheduled at the following time blocks:

  • Monday and Friday: 7:00 to 8:00 a.m.; 5:00 to 7:00 p.m.; and 7:00 to 9:00 p.m.
  • Tuesday, Wednesday, and Thursday: 7:00 to 8:00 a.m.; 6:00 to 8:00 p.m.; and 8:00 to 10:00 p.m.

common exam event meeting time

Click Next.

Select Ad Hoc Repeats.

common exam event repeat

Click Next.

Select Location.

common exam event location

Selected CUE 319.

Note:  If you need to remove a Location click the red x under Selected Locations (bottom right).

common exam event location

Click Next.

Select Resources.  NOTE:  This is only used for Videoconference Event Type requests.

common exam event resources

Click Next.

Attach files if needed.

common exam event attach files

Click Next.

Fill in Event Specific questions.

common exam event custom attributes

Click Next.

Type in additional comments if needed.

common exam event comments

Click Next.

Read the General University Classroom use agreement and click the I agree* box.

common exam event affirmation

Click Save.

live event saving 

You have finished submitting your event request.  Click Close.

common exam event request submitted

Please note the following:

  • Events submitted by Requestors are in the Draft state.
  • You can make changes to your event request when they are in the Draft state.

An email will be sent to you after you submit the event request.  Below is an example of the email that will be sent.

event submitted email

An additional email will be sent once the request is reviewed and confirmed by the Campus Scheduler.  The confirmation process can take up to 2-3 business days.