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Create an Out-of-Class Exam Event Request with Ad Hoc Repeats

 

Click on one of the following options:

  • Event Wizard tab
  • Create an Event button
  • Choose an option under Find Available Locations
  • Availability tab

Event Wizard Tab

 

Click the Event Wizard tab.

Event Wizard Tab

Type in the Event Name.

Event Name

Select 25L Evening Exams from the drop down list.

Evening Exams drop down list

Type in Primary Organization.  This is typically the Course Prefix or Department associated with the event.

Primary Organization

Click Next.

Type in the Head Count.

Head Count

Type in the Event Description.

Event Description

Click Next.

Select Event Occurrence.

Event occurrence

Select Date, Times and Setup/Takedown Times for the initial event.

Note:  Departments may schedule up to four out-of-class examinations at a fixed time for undergraduate (100-400 level) courses.  Out-of-class examination periods may be scheduled at the following time blocks:

  • Monday and Friday: 7:00 to 8:00 a.m.; 5:00 to 7:00 p.m.; and 7:00 to 9:00 p.m.
  • Tuesday, Wednesday, and Thursday:  7:00 to 8:00 a.m.; 6:00 to 8:00 p.m.; and 8:00 to 10:00 p.m.

Meeting start time

Click Next.

Select Ad Hoc Repeats.

Ad Hoc Repeats

Select the rest of the event dates.

Note:

  • Dates can be removed by clicking the x at the end of the field.
  • Dates can be cancelled by changing the status to Cancelled.

Event Repeat Screen

Click Next.

Select Location.

Location

Selected COLL 125.

Note:  If you need to remove a Location click the red x under Selected Locations (bottom right).

Selected locations

Click Next.

Select Resources.  NOTE:  This is only used for Videoconference Event Type requests.

Resources

Click Next.

Attach files if needed.

Attach Files

Click Next.

Fill in Event Specific questions.

Event Specific Questions

Click Next.

Type in additional comments if needed.

Event Comments

Click Next.

Read the General University Classroom use agreement and click the I agree* box.

Use Agreement Affirmation

Click Save.

Saving 

You have finished submitting your event request.  Click Close.

Submitted

Please note the following:

  • Events submitted by Requestors are in the Draft state.
  • You can make changes to your event request when they are in the Draft state.

An email will be sent to you after you submit the event request.  Below is an example of the email that will be sent.

Sample Email

An additional email will be sent once the request is reviewed and confirmed by the Campus Scheduler.  The confirmation process can take up to 2-3 business days.

Washington State University