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Schedule Builder Access and Training

How do I obtain access to Schedule Builder?

The Schedule Builder applications require specific access in myWSU. This access will be temporarily granted during the myWSU: Schedule Builder training class. When you have successfully completed your training, your access will be granted permanently. 

1. View the UPKs

The SR42 UPKs are a series of videos to introduce you to the Schedule Builder applications. You will spend 60-90 minutes viewing them. You can find the link on the Registrar home page in the sidebar or follow this link.

  • Note: You may be prompted to install Adobe Flash Player. If you choose not to do this, you will not have sound and the videos will be of limited value.
  • View the videos that start with "SR 42...". The SR41 videos follow similar steps but have less access than a Department Scheduler will need.

2. Read the Academic Scheduling Handbook

The Academic Scheduling Handbook is a comprehensive guide for Department Schedulers. You can also find a link on our homepage.

3. Look through our website, especially the Schedule Builder pages

This website was designed to be a resource for Schedulers at WSU. You'll find a myriad of information, including:

4. Join the Schedulers_dept Listserv

The Schedulers_dept listserv is the primary communication device for Department and Campus Schedulers.

5. Sign up for myWSU: Schedule Builder Training

myWSU: Schedule Builder Training is required for permanent Schedule Builder application access. You can find the training in the HRS Learning Catalog. If a class is not listed, request training from Jill Freuden, Assistant Registrar. Upcoming classes will be listed on the Academic and Event Scheduler homepage. This training is usually conducted in ITB 2071 and is a hands-on.

You will learn:

  • How to access the Schedule Builder applications
  • How to create a default Room Search Event in 25Live Pro
  • Scheduling policies and procedures
  • Tips and shortcuts to save time

6. IMPORTANT! Request Schedule Builder access for the training class

Request Schedule Builder access through your supervisor. Access will need to be approved by the area authority.

Crimson Service Desk needs to know:

  • College/Dept Name: Name of departments or college for which person is responsible for Schedule of Classes information
  • Subjects (College or Org): List of Subjects (or entire college or Acad Org if known) for which person is responsible for Schedule of Classes information
  • Campus: List Campus(es) for which person will be entering and maintaining Class Schedule information.  Note:  All campuses can be viewed with roles provided.
  • Role: Department Schedulers need:
    • WSU CS SR42 Access to myWSU for Maintain Schedule of Classes and other applications.
    • W_BI_SCHEDULER Access for OBIEE Schedule Builder Dashboard
  • Other available roles are listed below:
Role Number Role Name Description Notes
SR 07 WSU CS SR CM 07 Catalog View Gives view-only access to Catalog detail information Provides access using Acad Org security
SR 08 WSU CS SR CM 08 Schedule View Gives view-only access to Class Schedule detail information Provides access using Acad Org security.  Not needed when SR 41, SR 42 or SR 46 given
SR 41 WSU CS SR 41
Dept Coll Proofer

Allows maintenance of class schedule information. 

The Comments field is not visible.

Needed when approval performed by someone else.
Provides access using Acad Org security
SR 42 WSU CS SR 42 Academic Scheduler

Combines maintenance of class schedule and approval of class sections ready for campus scheduler review

Needed when maintenance and approval performed by same person.
Provides access using Acad Org security
SR 46 WSU CS SR 46
Dept Coll Approver
Allows approval of class sections ready for campus scheduler review Needed when maintenance performed by someone else.
Provides access using Acad Org security
BI_SCHEDULER  W_BI_SCHEDULER

OBIEE Access to the Schedule Builder Dashboard

Needed to see the Schedule Builder Dashboard

 

Washington State University