Initial and Final Proofing Procedures and GuidelinesInitial and Final Proofing Procedures and GuidelinesAcademic Room Scheduling Fall 2017 Spring 2017 Schedule of Classes Initial Proofing October 31 - December 2, 2016 April 4 - May 13, 2016 Schedule of Classes Final Proofing February 9 - February 17, 2017 July 21 - September 16 Reasonable Accommodation Requests December 2, 2016, February 17, 2017 May 13, 2016 AMS Course Request Form March 6, 2017 October 3, 2016 Priority Registration April 10, 2017 November 7, 2016 Questions Contact Melissa Wing at email@example.com. The Registrar’s Office determines the building and room assignments for each section based on available classroom space considering the best utilization of seats, time and room features, and past history of course enrollment. Pre-assignments Please note the Registrar’s Office does not pre-assign classrooms for purposes other than a documented reasonable accommodation. Specific Room Requests You are encouraged to request a specific room. After all pre-assignments have been processed, we will try to accommodate your request. Common errors when requesting a room Exceeding room capacity: If you request a specific room, but the section enrollment exceeds the room capacity, we cannot honor your request for the room. Instead we will place you in a room that will accommodate the section’s capacity. Requesting a specific room that does not have the specified feature: If you request a specific room but that room does not have the feature that is also specified, we will assume that the feature is more important than the room and schedule the section accordingly. Specifying features that are impossible to accommodate: Some requests for room features are impossible for us to place. For instance, requesting Video Data Projectors and Video Monitors cannot be accommodated. In addition, note that we do not have large classrooms that have movable seating. Please visit Classroom Specs at www.ams.wsu.edu for photos of rooms and lists of available features. To better enable students as they put together schedules each semester, please use the following guidelines: Scheduling Ratio: As departments schedule a prefix, they should try to assure that sections in that prefix are scheduled so that 60% of the sections are offered on the M,W,F sequence and the remaining 40% are offered on the Tu,Th sequence. Also, departments should schedule all undergraduate sections so that students will be distributed throughout the day. Times between 9:00 am - 4:00 pm are the most requested times and, therefore, there are more room options outside of those times. Standard Scheduling Periods in GUCs: All sections of undergraduate courses in GUCs and any other classrooms must be scheduled using the standard periods. All sections of professional and graduate courses scheduled in GUCs must be scheduled using the standard periods. Standard Scheduling Periods M,W,F (60%) Tu,Th (40%) 8:10 – 9:00 am 7:45 – 9:00 am 9:10 – 10:00 am 9:10 – 10:25 am 10:10 – 11:00 am 10:35 – 11:50 am 11:10 am – 12:00 pm 12:00 – 1:15 pm 12:10 – 1:00 pm 1:25 – 2:40 pm 1:10 – 2:00 pm 2:50 – 4:05 pm 2:10 – 3:00 pm 4:15 – 5:30 pm 3:10 – 4:00 pm 5:40 – 6:55 pm 4:10 – 5:00 pm 5:10 – 6:00 pm Note: Effective Spring 2012, 75-minute M,W scheduling periods are no longer allowed. Four-credit lecture courses which meet four days a week are to be scheduled within each semester equally over the following five combinations: M,Tu,W,Th M,Tu,W,F M,Tu,Th,F M,W,Th,F Tu,W,Th,F Section Numbering Numbering of all course sections are automatically assigned by Registrar’s Office Online Management of Scheduling (ROOMS). Enrollment Limits All enrollment limit changes will be handled as requests that will be approved or denied based on room availability. Crosslisted Courses Departments with crosslisted courses must coordinate the scheduling of these courses. The parent department will establish the time, seats available, and room. Conjoint Courses University regulations require that both the 400- and 500-levels of conjoint courses be open for enrollment. Additionally, both courses must be scheduled in the same classroom with the same meeting times. Blended Courses Courses that are offered through WSU Online but also have a campus based section need the additional fields entered: Published Notes: i.e. “This course is a web-based course and does not meet in a regular classroom” Site: “Distance Degree Programs” Instruction Delivery: “Distance Instruction: Web-Based” Online Learning: “Complete Online Learning” FNote: “Virtual” URL: http://online.wsu.edu/resources/course_more_info.aspx?uid=[PSCSYearTerm]-[ClassNumber] Academic Media Services (AMS) video conferenced classes A Course Request Form must be submitted and the section information must match the SoC. AMS classes should be submitted to each campus Registrar, so that an SLN can be assigned and the section can be listed in the SoC for that campus. For any questions regarding AMS video conferenced classes, please go to: http://www.ams.wsu.edu/Index.aspx or call (509) 335-6518. Topics Courses A department has the option of changing the course title for a topics course to reflect the specific course content for any particular semester in ROOMS. Note that students may enroll in more than one section of topics number in the same semester provided that the specified particular topics and titles differ. Arranged Courses With the exception of web-arranged sections, all lower-division sections should be submitted with a specific time. Upper-division and graduate courses submitted with an arranged time must be scheduled by the department after registration without disruption of the students' schedules. Variable Unit Courses Courses approved for variable units may be scheduled as follows: If your department doesn’t change a variable unit course in the V. Units column, then students may enroll for any unit value within the range of variable units allowed (for example, for a course that is V 1-4, each student could choose 1, 2, 3 or 4 units). Your department may choose to offer a variable unit course for a specific unit amount for a given semester. The department must indicate the specific amount of units for the semester in the V. Units column. Variable Unit values cannot be changed after Priority Registration begins. Footnotes Use footnotes where applicable. Please refer to http://schedules.wsu.edu/Home/Footnotes for a complete list. Special course fees All special course fees must be formally requested and approved. For more information please see: http://www.wsu.edu/~forms/HTML/BPPM/30_Finance/30.95_Special_Course_Fees.htm. UI Cooperative Courses Cooperative courses that are taught by the UI and open to WSU students will no longer be published in the WSU Schedule of Classes because of a change initiated by the Provosts’ Offices on both campuses. Beginning fall 2012, WSU students will be admitted by the UI and will be registered through the UI to take these cooperative classes. The admission and registration will be coordinated through the WSU and UI Registrar’s Offices. As is true now, WSU students will not be charged UI tuition. The same change will occur at UI for the courses that WSU offers to UI students. For specific questions, contact Jill Staab at WSU.firstname.lastname@example.org. Waitlist Allows students to add themselves to the waitlist for classes that are full. The waitlist eliminates the need for students to watch the schedule of classes for an opening in a full class. The default number of the waitlist in ROOMS is 999. Here are a few features of Waitlisting: When a student requests to be on the waitlist, prerequisites are checked. If the student does not meet the prerequisites, he or she will not be added to the waitlist. (Note that prerequisites may be met through in-progress course work at WSU and through transfer equivalencies.) When a student is placed on the waitlist, he or she is given the next available waitlist position. When a seat opens up, the first student on the waitlist is enrolled in the class. Enrollment from waitlists will observe general enrollment constraints, such as time conflicts and the limit of 22 total hours. However, the student will remain on the waitlist and will be enrolled in a subsequent automatic review of the waitlist, if the time conflict or total hours constraint has been resolved. ROOMS will have an automatic default waitlist capacity that has been set to 999 for each section of each course. This wide-open capacity will give every department complete information about the number of students interested in enrolling in classes sections. Departments can revise the default capacity, as desired. Students will be allowed to waitlist an unlimited number of sections. Class Associations Class association numbers link all class sections that constitute a single offering. At this time courses with a lecture/lab ratio (mainly lecture courses with a laboratory component) are not sorting by associations on the SoC. For courses with a non-lecture component that are directly linked to specific lecture section, we are asking that you use a standard pattern to make it easier for students and advisors when searching the SoC. To make a standard pattern, please divide the non-lecture sections by the number of lecture sections and assign the non-lecture sections in sequential order. For example, if you have three lecture sections with 30 corresponding lab sections, divide 30 by 3 to get 10 and then assign lab sections 1 – 10 to lecture section one, lab sections 11 – 20 to section two, and lab sections 21 – 30 to lecture section three. Note: if the non-lecture component is not directly linked to specific lecture section (i.e. any lab can go with any lecture), the standard pattern is not necessary. We will also be adding a note to the lecture section on the SoC stating which non-lecture sections go with which lecture sections. Instructor Assignments You may now enter instructor assignments into ROOMS. The instructor must be active in the Instructor/Advisor Table in myWSU. For instructions on how to enter or change an instructor in this table, please see the tutorial in myWSU under main menu>myWSU training>curriculum management. Delisting/Closing Courses/Sections When all sections of a course are being cancelled for the Term, delist the course. When there are multiple sections (not all) within a course being cancelled for the Term, then close those sections. After priority registration begins and there has been enrollment in courses/sections, we are not able to delist/close these courses/sections. The limits will be changed to zero, the meeting time, building and room will be changed to arranged.