Meetings Tab

 

The Meetings Tab displays the following information.

Notes/Request field

  • To be used for communication about the Section to the Campus Scheduler.
    • Please specify which meeting time it is for when there are multiple meetings within a Section.
  • Examples of Notes/Requests
    • Change credits to 3 BTC 6/13/16
    • Requesting TODD 276 BTC 5/27/16
    • Section offered alternate years BTC 4/15/16
    • Cancel BTC 3/10/16

Additional Meetings

  • Generally used when an exception has been granted by the Provost's Office for a course to split a standard meeting time into 2 or more times.
    • Ex:  CHEM 101 uses additional meeting times for their labs because they have a lab and a tutorial.
  • Institutional Research takes the instructor information from the 1st meeting time, so instructors don't have to be listed on the 2nd meeting time.
    • Instructors listed on the 2nd meeting time need to be listed the same as the 1st meeting time or they won't appear correctly on the RONet Schedule of Classes.

Facility ID field

  • Shows the Building and Room where the section meets.
  • This field is available to update when the Section is Unapproved and in Active or Tentative Status.
    • After the Section is Approved the Facility Field cannot be updated.
  • When the term rolls (ex:  Fall 2016 to Fall 2017, Spring 2016 to Spring 2017) the facilities do not roll.
    • Sections with a room capacity of 100+ have their facility manually assigned before Initial Proofing begins.
    • This facility will be changed to GUC_TBS if the room capacity is dropped below 100 or the meeting time changes.
      • The Facility ID field needs to be filled in with one of the following options before the section is approved.
        • Dept. Room
        • GUC_TBS
        • ARR_ARR
        • AMS_PUL
  • If the Facility ID field is left blank, the section will be unapproved, a comment will be added in the Comments Tab and an email will be sent to the Departmental Coordinator.
  • Departments have access to Departmental Rooms that are within their Academic Organization.
    • If the Departmental Room doesn't appear in the list (click the magnifying glass), then a request needs to be submitted in the Notes/Request field.
  • Red Triangle (top right of the Facility ID field box)
    • This takes you to Class Facility Usage where you can view what is scheduled in a specific Facility.

Meeting Pattern field

  • The Meeting Pattern is setup for commonly used meeting times and populates the Meeting End Time and Days of the Week fields.
  • This field is available to update when the Section is Unapproved and in Active or Tentative Status.
    • After the Section is Approved the Facility Field cannot be updated.

Meeting Start and End Times fields

  • These fields are available to update when the Section is Unapproved and in Active or Tentative Status.
  • This field is available to update when the Section is Unapproved and in Active or Tentative Status.
    • After the Section is Approved the Facility Field cannot be updated.

Start/End Date fields

  • These fields are available to update when the Section is Unapproved and in Active or Tentative Status.
  • They need to match the Start/End Date fields on the Basic Data tab.
  • These are typically changed when a Section is being taught for a partial semester and there isn't a Session available to choose from.
    • Please note that even if the dates are changed the deadlines (i.e. Drop, Withdrawal) for the Section still follow the full semester deadline dates.

Free Format Topic field

  • The field to type a Topics Title on Sections that are designated as Topics sections.
    • Sections with the Course Attribute Value of Topics listed on the Basic Data tab are designated as Topics Sections.
  • This field is limited to 30 characters including spaces.
  • This information prints on the transcript when the Print Topic On Transcript box is checked.
  • This information also appears on the RONet Schedule of Classes and Class Search.
  • This field is available to update when the Section is Unapproved and in Active or Tentative Status.
    • After the Section is Approved the Facility Field cannot be updated.

Combined Sections

  • Combined Sections are Sections that are typically crosslisted, conjoint and/or taught in the same room at the same time.
  • All changes on the Meetings Tab only for Combined Sections are done in Schedule Class Meetings.
  • When Sections need to be combined, please include a request in the Notes/Request field.
  • To view which Sections are combined click on the Combined Section link.

Instructor Information fields

  • This area can be updated at any time.  You don't have to wait for Campus Scheduler approval.
  • ID field
    • Click on the magnifying glass to select the Instructor.
    • If the Instructor isn't in the list, he/she will need to be added to the Instructor/Advisor Table.
  • Instructor Role field
    • Choose from one of the following:
      • Adm Sup - Administrative Support
      • Prim Instr - Primary Instructor
      • Sec Instr - Secondary Instructor
      • TA - Teaching Assistant
    • There can only be one Instructor designated as a Primary Instructor on Group Taught Sections.
    • Individually Taught Sections can have multiple Primary Instructors listed.
  • Print box
    • When the Print box is checked the Instructor will appear on the RONet Schedule of Classes and Class Search.
  • Access field
    • Determines whether the Instructor has gradebook access in myWSU and Blackboard.
      • Blank - No gradebook access.
      • Approve - Gradebook access.
      • We don't use the Grade or Post options.

Room Characteristics fields

  • These help determine the type of room a Section is requesting to use.
  • Please refer to the General University Classroom (GUC) List for more detailed information about each of the Room Characteristics.