Meetings tabMeetings tabAcademic Room Scheduling The Meetings tab displays the following information. Notes/Request Additional Meetings Facility ID Meeting Times Start/End Date Free Format Topic Combined Sections Instructor Information Room Characteristics Notes/Request field Used for communication about the Section to the Campus Scheduler. Please note the following: Please initial and date requests. This helps identify who we need to contact for questions. If there are multiple meetings within a section, please specify which meeting time the request is for. It is not necessary to indicate a course/section has been approved in the Notes/Request field. This field is specific to the section. Do not include asterisks in the request. It prevents the request from loading into the OBIEE report. This field can be resized by clicking the bottom right corner. This only works in Chrome and Firefox, not Edge. Limited to 254 characters and displays how many remain. Examples of Requests: Preferences for building/room assignments Request TODD 276-BTC 5/27/16 Meeting Time changes Change time to MWF 2:10-BTC 7/28/16 Change credits to fixed for a variable credit section Change credits to 3-BTC 6/13/16 Cancel sections Cancel-BTC 3/10/16 Section offered alternate years-BTC 4/15/16 Additional Meetings Generally used when an exception has been granted by the Provost's Office for a course to split a standard meeting time into 2 or more times. Ex: CHEM 101 uses additional meeting times for their labs because they have a lab and a tutorial. Facility ID field Shows the Building and Room where the section meets. Please note the following: This field is available to update when the Section is Unapproved and in Active or Tentative Status and needs to be updated after the meeting time has been set. After the Section is Approved the Facility Field cannot be updated. A request needs to be submitted in the Notes/Request field. When the section is combined this field has to be updated in Schedule Class Meetings (see Combined Sections). When the term rolls (ex: Fall 2016 to Fall 2017, Spring 2016 to Spring 2017) the facilities do not roll. Sections with a room capacity of 100+ have their facility manually assigned before Initial Proofing begins. After Initial Proofing ends, any section with a preassigned room that hasn't been approved will lose their room. The facility will be changed to GUC_TBS if the room capacity is dropped below 100 or the meeting time changes. This field needs to be filled in with one of the following options before the section is approved. Dept. Room GUC_TBS ARR_ARR AMS_PUL If this field is left blank, the section will be unapproved, a comment will be added in the Comments tab. Departments have access to Departmental Rooms that are within their Academic Organization. If the Departmental Room doesn't appear in the list (click the magnifying glass), then a request needs to be submitted in the Notes/Request field. Class Facility Usage shortcut Right click the Red Triangle (top right of the Facility ID field box). This takes you to Class Facility Usage where you can view what is scheduled in a specific Facility. Meeting Times The Meeting Pattern field is setup for commonly used meeting times and populates the Meeting End Time and Days of the Week fields. Please note the following: The Meeting Pattern and Start fields are available to update when the Section is Unapproved and in Active or Tentative Status. After the Section is Approved the Meeting Time cannot be updated. A request needs to be submitted in the Notes/Request field. Click on the magnifying glass to select a meeting pattern. If a meeting pattern isn't available, please send a request to firstname.lastname@example.org for it to be added. Enter the meeting start time, the end time will automatically populate. Start/End Date fields The Start/End Dates are typically changed when a Section is being taught for a partial semester and there isn't a Session available to choose from. Please note the following: These fields are available to update when the Section is Unapproved and in Active or Tentative Status. They need to match the Start/End Date fields on the Basic Data tab. Even if the dates are changed the deadlines (i.e. Drop, Withdrawal) for the Section still follow the full semester deadline dates. Free Format Topic field The field to type a Topics Title on Sections that are designated as Topics sections. Please note the following: Sections with the Course Attribute Value of Topics listed on the Basic Data tab are designated as Topics Sections. This field is limited to 30 characters including spaces. This information prints on the transcript when the Print Topic On Transcript box is checked. This information also appears on the RONet Schedule of Classes and Class Search. This field is available to update when the Section is Unapproved and in Active or Tentative Status. After the Section is Approved this field cannot be updated. A request needs to be submitted in the Notes/Request field. Combined Sections Combined Sections are Sections that are taught in the same room at the same time. Combined Section types: Blended Sections - Taught on Global Campus and/or other Branch Campuses. Conjoint - Offered at the 400/500 level Crosslist - Offered under two or more subjects. Please note the following: All changes on the Meetings Tab only for Combined Sections are done in Schedule Class Meetings. When Sections need to be combined, please include a request in the Notes/Request field. To view which Sections are combined click on the Combined Section link. Instructor Information fields Please note the following: This area can be updated at any time. The Campus Scheduler doesn't need to be notified when a change is made and approval isn't required. Institutional Research uses the instructor information from the 1st meeting time. Blue Evaluations uses the instructor information from all meeting times. ID field Click on the magnifying glass to select the Instructor. If the Instructor isn't in the list, he/she will need to be added to the Instructor/Advisor Table. Instructor Role field Choose from one of the following: Administrative Support Primary Instructor Secondary Instructor Teaching Assistant Teaching Assistant - Limit Bb Tutor Please refer to Instructor Assignments for more detailed information about each of these roles. There can only be one Instructor designated as a Primary Instructor on Group Taught Sections. Individually Taught Sections can have multiple Primary Instructors listed. Print box When the Print box is checked the Instructor will appear on the RONet Schedule of Classes and myWSU Class Search. Access field Determines whether the Instructor has gradebook access in myWSU and Blackboard. Blank - No gradebook access. Approve - Gradebook access. We don't use the Grade or Post options. Please refer to Instructor Assignments for more detailed information about each of these roles. Load Factor field Percentage the Instructor teaches. The load factor needs to equal 100% when there are multiple instructors splitting the teaching load. Room Characteristics fields These help determine the type of room a Section is requesting to use. Please refer to the General University Classroom (GUC) List for more detailed information about each of the Room Characteristics.