Departments should run the OBIEE report/form COVID - Add Supplemental Data and review their courses. If changes are needed, put them in the columns on the left side. The form has been updated a bit.
Melissa and Jill completed the room re-assignments this morning. Normally, Melissa spends a long time on this process and we are on a time crunch, so we did it as fast as we could. Our only goal was to find you a room within your requested room capacity. We found rooms for a significant portion of our class schedule and just 81 sections with a day & time do not have rooms.
Sections that are using Distance Delivery (DD) or Videoconferencing (VC) with no students in the room, have a Facility ID of WEB_ARR. The Instruction Mode is not updated on all DD/VC due to the time constraints. Sheree is updating those and it will take her at least a couple days to complete this.
We ask that departments add SOC Notes for all Distance Delivery sections and ideally, for the partially online sections as well. We have added standard notes to the SOC Notes area for ease in adding these. Use Sequence Number 2, then type 3, 4, or 5 in the Note Nbr field. Select Copy Note to move it to the Free Form Text area and Save. If you need help, email us.
The initial Data Collection Phase 1 has been completed. Campus Schedulers are compiling the submitted data and entering into myWSU in preparation of Optimizing. As most reports were submitted on the deadline, there is a backlog in processing. All requests, with the exception of Distance Delivery changes, will be processed by 7/3/20. Distance Delivery will be processed last as it is easiest and we may need assistance to complete data entry. Schedulers received emails from us describing issues that we saw. Comments or changes may be submitted via email or in the Notes/Request area of Maintain Schedule of Classes.
There were many interpretations of our request for information. We did our best to decipher the data. When we weren't sure of the intent, we made a best guess, and emailed the department to review the courses. Departments should review the new capacities for each GUC; they are much smaller than expected.
We did not accept any room requests during this process. Room requests may be submitted after we have completed the reassignment process.
When a GUC was requested, the room was left blank for the Optimizer. When the Requested Room Capacity was 50 or higher, we lowered it to 49. For courses that also were using SO/HY we put RRC at 49 but left Enrollment Capacity as it was or adjusted to for rotating schedules. If there was low enrollment, we occasionally lowered capacity to assist the section in finding a room. We created a chart to show percentage of spaces are available by capacity. Very few departments adjusted capacities to increase their odds of finding a space.
Room Capacity changes to allow for Social Distancing make it necessary to remove current Fall 2020 room assignments and re-run the Optimizer program to re-assign rooms. We will not be re-assigning Department rooms; the departments will need to make these determinations and request room changes in Maintain Schedule of Classes > Notes/Requests. You will find information about COVID19 Scheduling on our new pages.