Fall 2021 Schedule of Classes will be posted: 3/9/21
Please see our Access and Training page for more information.
Some content on this site is specific to the Pullman campus. If you have suggestions, find an error, or have other comments about this site, email the webmaster.
A new suite of pages has been created geared towards the student point of view. The students page under COVID-19 Scheduling was moved into this suite. New pages include: Viewing the Schedule of Classes, Understanding Instruction Mode, How Classes Are Taught by Campus, and Exam Information.
The COVID19 Scheduling website has been updated recently to add:
A reminder that we have a set of pages devoted to scheduling during the COVID-19 pandemic. We have information on Instruction Mode definitions, GUC Room Capacities, Department Room Capacities, and screenshots of what classes look like to students in myWSU and RONet's Schedule of Classes (Student View). We just added a FAQ page to answer questions that schedulers have sent us. If you have questions you'd like to see added, email us.
Open Lab is scheduled on Monday, March 1, 2021 at 9am. For an invitation to the meeting, email us.
Campus Schedulers use a tool called Optimizer to make classroom assignments on many of our campuses. This tool is especially helpful on the Pullman campus, where there may be as many as 4,900 active sections in a term. The Optimizer utilizes organization building preferences to assign GUC classrooms in order of the organization's preferences. All suitable GUC spaces must be listed in one of four preference lists, otherwise the Optimizer will not assign a classroom. Department Schedulers may view the preferences on the Building Preference page and should their campus scheduler if changes are requested.
Resources for CANVAS for department and campus schedulers are located in the WSU Knowledge Base. Topics of interest to schedulers include: "Flagging Courses for CANVAS", "How to Enable Waitlisted Students Access in CANVAS", and "myWSU Roles and Canvas Access".
1. Set instruction mode for all Fall 2021 classes BEFORE selecting APPROVE.
2. Set meeting day/time for synchronous instruction
3. Set facility
4. Set Requested Room Capacity & Enrollment Capacity without considering room size FOR NOW.
Some large lectures may currently have room assignments. No other GUC room assignments will be made until July/August. If you do not want the assigned room, leave a Notes/Request.
Set the instruction mode to describe the way that the instructor intends to teach the course.
We have updated the Public Searches in 25Live for the Pullman campus. As it is difficult to see the COVID Adjusted capacities in 25Live, these searches will bring up spaces with a given capacity or higher. The search name tells the user the room capacity. For example: CV GUC 45+ will find GUC spaces with 45-49 seats (as 49 is still the highest capacity allowed). We will accept requests for different spaces beginning 7/18/20/ for academic courses. We will not approve any spaces for events until further notice.
|CV GUC 45+||CV GUC 40+||CV GUC 35+||CV GUC 30+|
|CV GUC 25+||CV GUC 20+||CV GUC 15+||CV GUC 10+|
To allow a buffer between MWF and TH standard meeting times when a course uses both times, such as MTWH, we have moved Tuesday/Thursday meeting times five minutes later starting at noon. For example, courses that were 12:00 to 1:15pm using the old meeting times will meet 12:05 to 1:20pm starting Fall 2020.
posted 7/22/20, updated 9/30/20
We have rolled both future semesters on the Pullman campus to prevent instruction mode updates that are happening during Fall 2020 and Spring 2021 from impacting future semesters.
We created a new OBIEE report to give departments a way to visualize how many sections and students are enrolled based on Instruction Mode. This new report is located in myWSU > OBIEE > WSU Enrollment Summary Reports > Enrollment Summary Reports dashboard > Instruction Mode Summary Info. The report provides "live" data from the previous evening. There is not a way to view data on a specific date.
The top area shows Instruction Mode percentages by section and enrollment by campus. The screenshot below was taken on 7/22/20.
The second section allows the user to view Instruction Mode based on Term, Campus, Academic Group, Academic Organization, and Subject. Dropdowns allow the user to change the options. This section allows the user to export a spreadsheet showing the data.
We have updated our 25Live training guides in the right sidebar. NEW! We have created an Event Type for your Room Search Event. Please use "X DRAFT" as the event type when you create a new Room Search Event. All current Room Search Events that were using 25L Pullman Academic Event were updated. We were thrilled to see how many departmental Room Search Events are out there! Great job! You may want to set up a second search for Fall 2020, for example "Butch's Room Search - Fall". You can keep your Spring search and just update the dates for Spring 2021, if you like.
Join our cleverly named Schedulers_dept listserv for Department and Event Schedulers. Use this link to join. Academic scheduling announcements, our newsletters, and other messages will be sent through the list.
Do you want a refresher on the Schedule Builder applications in myWSU? Are you new to scheduling and need access to Schedule Builder applications? For more information on access and training, find it in the Schedule Builder training pages. We do not have any classes planned for early 2020 as WorkDay is using our normal lab. Send Jill Freuden an email if you are interested in a class; we can set up a temporary lab in Lighty if needed.
WSU Canvas Knowledge Base. "Flagging Courses for CANVAS", "How to Enable Waitlisted Students Access in CANVAS", and "myWSU Roles and Canvas Access".
Request and view rooms for exams & events. If the calendar says "Private", please login using your NID.
Academic scheduling newsletter & announcements. Sign up.
Previously recorded video Recorded 4/23/20.
Scheduling a GUC or Video Conference space. Updated 12/2/19
Setting up a Room Search Event in 25Live Instructions. Updated 12/11/19
Melissa Wing, Campus Academic Scheduler
Sheree Collins, Campus Event Scheduler
Jill Freuden, Assistant Registrar
French Administration Building, Room 346
PO Box 641035
Washington State University
Pullman, WA 99164-1035