Many of the pages originally located under COVID-19 scheduling were moved to the Proofing area. Starting Fall 2021, WSU is scheduling classes per normal procedures.
Please see our Access and Training page for more information.
Some content on this site is specific to the Pullman campus. If you have suggestions, find an error, or have other comments about this site, email the webmaster. If you have questions about the Pullman Summer/Winter sessions, please contact Global Campus.
Initial Proofing closed on 12/19/21. You may continue to edit classes, however we do not guarantee that any requested changes will be made before the Room Optimizer run. We plan to run the Optimizer 1/7/22 or 1/10/22 depending on our progress processing the current requests and cleaning up the term.
The Room Assignment process is not a guarantee of a GUC space. We will do our best to assign sections approved by 12/19/21. If a room is not assigned, it is the department scheduler's responsibility to continue the search for an appropriate space, perhaps by using a department space, facilitating a trade, or by watching for a room to become available using 25Live. The department may wish to reschedule a section to find a suitable GUC space before registration opens in March. It is difficult to accommodate all requests for extremely popular times and VC classrooms.
Final Proofing officially opens 1/24/22. Updates requested by 2/13/22 will be made in time for the posting of the Fall Schedule of Classes on 3/1/22. As always, you may continue to edit classes now through the 10th day of Fall 2022.
posted 11/30/21, updated 12/28/21
The latest information on scheduling VC sections has been updated in the Instructions > Videoconference page of our website. You can find more information on Instruction Modes under Proofing. Note that there have been changes since the the FAQs below were posted. Most importantly, it is no longer required to create a separate section for a single student who is receiving a course remotely while the other students on the campus are in an in person section.
Videoconference classes are not considered online instruction; use the new VC Instruction Mode codes.
Policies for Department Chairs posted by the Office of the Provost. Includes the Fall 2021 Instructional Guides regarding instruction modes and Videoconference Policies.
EPPM updated February 2020 Videoconference Policies, Section 14
posted 7/9/21 updated 9/1/21
Information about proofing can be found on our Proofing pages.
In anticipation that WSU will officially move to restrictions for Fall 2021, rooms are being manually reassigned to find spaces that are large enough for in person instruction. This process was completed 7/8/21.
Room assignments for Fall 2021 were completed on Wednesday, May 12, 2021. 45% of sections were successfully assigned using the Optimizer application. 55% of sections were manually assigned in the best possible available room. Unfortunately, many of those rooms were smaller than originally requested due to the COVID-19 Fall 2021 Capacities and the large number of sections requesting space during peak hours (9am-2pm). There are a large number of GUC spaces seating 20 students or less that are available all day.
Concerns regarding room assignments should be directed to Jill Freuden. Room requests may be submitted per normal procedures in myWSU > Maintain Schedule of Classes. Please use 25Live to find open rooms prior to making a room change request.
A refresher course in creating a room search event and using 25Live to find available rooms was held May 18, 2021. Find the recording in the right sidebar under 25Live Instructions.
We will be assigning GUCs to Pullman classes for Fall 2021 earlier than originally planned. We will now run this process the week of May 10, 2021. Courses that will be taught Some Online, Videoconference, Hybrid, or In Person (and larger than 100) have Requested Room Capacities that are larger than the size of room that they need. This number must be temporarily reduced to assign rooms.
RRC determines the size of room that will be assigned for a class. Current restrictions allow room capacities of up to 100 students in a room. Current GUC Room Capacities. Current Department Room Capacities. If you find an error in the department room capacities, email us at: email@example.com.
RRC cannot be lower than Enrollment Capacity, otherwise enrollment may be impacted. We will temporarily reduced RRC, assign rooms based on the lowered room capacity, then return the room capacity to the original number, allowing enrollment.
As the GUC and department spaces have significantly increased capacity, the Provost's Office has a strong desire for more in person instruction for Fall 2021. The current overview of how courses will be taught across the WSU system can be found on the Registrar's home page or on our dedicated student page. On 4/26/21, 55.3% of courses on the Pullman campus are scheduled as in person. Another 27.8% are at least 25% in person instruction. You may bulk update instruction mode during the process outlined.
Requests for specific rooms will not be accepted until AFTER rooms are initially assigned.
The RRC of combined classes needs to be equally divided between all sections. For example: ENGLISH 337 is CrossListed with FINE ART 337. Each section has a requested room capacity of 60. The total of the two sections is 120, so the Optimizer will be looking for a room that seats 120. As the maximum capacity is 100, no room will be assigned.
An extra Schedule Builder Class was added for Thursday, April 22, 2021 from 2-4pm. If you wish to register for it, visit our Access and Training page. All department schedulers are welcome to join any Schedule Builder Class.
A new suite of pages has been created geared towards the student point of view. The students page under COVID-19 Scheduling was moved into this suite. New pages include: Viewing the Schedule of Classes, Understanding Instruction Mode, How Classes Are Taught by Campus, and Exam Information.
The COVID19 Scheduling website has been updated recently to add:
A reminder that we have a set of pages devoted to scheduling during the COVID-19 pandemic. We have information on Instruction Mode definitions, GUC Room Capacities, Department Room Capacities, and screenshots of what classes look like to students in myWSU and RONet's Schedule of Classes (Student View). We just added a FAQ page to answer questions that schedulers have sent us. If you have questions you'd like to see added, email us.
Open Lab is scheduled on Monday, March 1, 2021 at 9am. For an invitation to the meeting, email us.
Campus Schedulers use a tool called Optimizer to make classroom assignments on many of our campuses. This tool is especially helpful on the Pullman campus, where there may be as many as 4,900 active sections in a term. The Optimizer utilizes organization building preferences to assign GUC classrooms in order of the organization's preferences. All suitable GUC spaces must be listed in one of four preference lists, otherwise the Optimizer will not assign a classroom. Department Schedulers may view the preferences on the Building Preference page and should their campus scheduler if changes are requested.
Resources for CANVAS for department and campus schedulers are located in the WSU Knowledge Base. Topics of interest to schedulers include: "Flagging Courses for CANVAS", "How to Enable Waitlisted Students Access in CANVAS", and "myWSU Roles and Canvas Access".
1. Set instruction mode for all Fall 2021 classes BEFORE selecting APPROVE.
2. Set meeting day/time for synchronous instruction
3. Set facility
4. Set Requested Room Capacity & Enrollment Capacity without considering room size FOR NOW.
Some large lectures may currently have room assignments. No other GUC room assignments will be made until July/August. If you do not want the assigned room, leave a Notes/Request.
Set the instruction mode to describe the way that the instructor intends to teach the course.
We have updated the Public Searches in 25Live for the Pullman campus. As it is difficult to see the COVID Adjusted capacities in 25Live, these searches will bring up spaces with a given capacity or higher. The search name tells the user the room capacity. For example: CV GUC 45+ will find GUC spaces with 45-49 seats (as 49 is still the highest capacity allowed). We will accept requests for different spaces beginning 7/18/20/ for academic courses. We will not approve any spaces for events until further notice.
|CV GUC 45+||CV GUC 40+||CV GUC 35+||CV GUC 30+|
|CV GUC 25+||CV GUC 20+||CV GUC 15+||CV GUC 10+|
To allow a buffer between MWF and TH standard meeting times when a course uses both times, such as MTWH, we have moved Tuesday/Thursday meeting times five minutes later starting at noon. For example, courses that were 12:00 to 1:15pm using the old meeting times will meet 12:05 to 1:20pm starting Fall 2020.
posted 7/22/20, updated 9/30/20
We have rolled both future semesters on the Pullman campus to prevent instruction mode updates that are happening during Fall 2020 and Spring 2021 from impacting future semesters.
We created a new OBIEE report to give departments a way to visualize how many sections and students are enrolled based on Instruction Mode. This new report is located in myWSU > OBIEE > WSU Enrollment Summary Reports > Enrollment Summary Reports dashboard > Instruction Mode Summary Info. The report provides "live" data from the previous evening. There is not a way to view data on a specific date.
The top area shows Instruction Mode percentages by section and enrollment by campus. The screenshot below was taken on 7/22/20.
The second section allows the user to view Instruction Mode based on Term, Campus, Academic Group, Academic Organization, and Subject. Dropdowns allow the user to change the options. This section allows the user to export a spreadsheet showing the data.
We have updated our 25Live training guides in the right sidebar. NEW! We have created an Event Type for your Room Search Event. Please use "X DRAFT" as the event type when you create a new Room Search Event. All current Room Search Events that were using 25L Pullman Academic Event were updated. We were thrilled to see how many departmental Room Search Events are out there! Great job! You may want to set up a second search for Fall 2020, for example "Butch's Room Search - Fall". You can keep your Spring search and just update the dates for Spring 2021, if you like.
Join our cleverly named Schedulers_dept listserv for Department and Event Schedulers. Use this link to join. Academic scheduling announcements, our newsletters, and other messages will be sent through the list.
Do you want a refresher on the Schedule Builder applications in myWSU? Are you new to scheduling and need access to Schedule Builder applications? For more information on access and training, find it in the Schedule Builder training pages. We do not have any classes planned for early 2020 as WorkDay is using our normal lab. Send Jill Freuden an email if you are interested in a class; we can set up a temporary lab in Lighty if needed.
Request and view rooms for exams & events. If the calendar says "Private", please login using your NID.
WSU Canvas Knowledge Base. "Flagging Courses for CANVAS", "How to Enable Waitlisted Students Access in CANVAS", and "myWSU Roles and Canvas Access".
French Administration Building, Room 346
PO Box 641035
Washington State University
Pullman, WA 99164-1035