Some content on this site is specific to the Pullman campus. If you have suggestions, find an error, or have other comments about this site, email the webmaster.
Sign up for training on our Access and Training page. Please read the entire page and make sure to request access to the Schedule Builder applications from Crimson Service Desk.
Proofing is open for Fall 2021 through February 14, 2021. Plan for face-to-face classes; if the university goes in a different direction, we will make changes later. The Fall 2021 Schedule of Classes will not be public at this time. Schedules will be visible in myWSU ONLY starting March 1, 2021. RONet's Schedule of Classes will continue to post the Fall 2020 schedule for advisor use; the schedule will be posted for use outside WSU at a later date.
Spring 2021 has been posted on Schedule of Classes. Update requests will be accepted through the 10th day of the semester. To make a request, leave a Notes/Request in the section in Maintain Schedule of Classes. Please allow a few days for your update to be made. You can check the Comments section of the course to see if we have taken action.
Pullman: Spring 2021 Proofing is Open through 10/12/20
Department Schedulers received an email with instructions for proofing Spring 2021. If you have questions about Instruction Modes, visit our COVID-19 Scheduling pages which include information about COVID-19 room capacities, updated instruction mode information, and how the schedule looks to students.
As a reminder, department schedulers need to update the Instruction Mode and Facility ID prior to Approving sections for inclusion in the Spring 2021 Schedule of Classes. If the instruction mode is not update, we will Unapprove the section. Courses will not be Activated until the President makes his announcement regarding Spring 2021 instruction.
posted 7/22/20, updated 9/30/20
We have rolled both future semesters on the Pullman campus to prevent instruction mode updates that are happening during Fall 2020 and Spring 2021 from impacting future semesters.
We created a new OBIEE report to give departments a way to visualize how many sections and students are enrolled based on Instruction Mode. This new report is located in myWSU > OBIEE > WSU Enrollment Summary Reports > Enrollment Summary Reports dashboard > Instruction Mode Summary Info. The report provides "live" data from the previous evening. There is not a way to view data on a specific date.
The top area shows Instruction Mode percentages by section and enrollment by campus. The screenshot below was taken on 7/22/20.
The second section allows the user to view Instruction Mode based on Term, Campus, Academic Group, Academic Organization, and Subject. Dropdowns allow the user to change the options. This section allows the user to export a spreadsheet showing the data.
We have updated the Public Searches in 25Live for the Pullman campus. As it is difficult to see the COVID Adjusted capacities in 25Live, these searches will bring up spaces with a given capacity or higher. The search name tells the user the room capacity. For example: CV GUC 45+ will find GUC spaces with 45-49 seats (as 49 is still the highest capacity allowed). We will accept requests for different spaces beginning 7/18/20/ for academic courses. We will not approve any spaces for events until further notice.
|CV GUC 45+||CV GUC 40+||CV GUC 35+||CV GUC 30+|
|CV GUC 25+||CV GUC 20+||CV GUC 15+||CV GUC 10+|
We have received a list of GUC spaces that are to be avoided for Fall 2020. Read more about it on the COVID Scheduling pages.
posted 4/27/20, updated 6/20/20
Initial Proofing opened on Monday, April 22, 2020. It was temporarily closed, per our normal procedures, and has been re-opened due to Fall 2020 scheduling changes. We will not make room assignments until Fall 2020 has been re-assigned.
|Type of Proofing||Open Date||Close Date||Comments|
|Initial Proofing||April 22||re-opened until further notice||
|Proofing Blackout||TBD||August 9 or TBD||
|Final Proofing||August 9 or TBD||September 13 or TBD||
|Proofing Blackout||September 14 or TBD||September 30 or TBD||
|Schedule of Classes goes Live||October 1 or TBD||
Courses for Spring 2021 (2213) are have been UNAPPROVED and were made TENTATIVE. This action was taken to allow departments to update course information after we receive direction from the President and Provost's Office. We ask department schedulers, please DO NOT APPROVE courses for Spring 2021 until we have this direction. You may add sections, update enrollment, change Instruction Mode, update Instructors, and make other edits to the courses. However, DO NOT APPROVE any courses until we open Final Proofing. Once Proofing opens, if you need assistance bulk approving courses or making updates, our team will be available to help as requested.
We will no longer be listing our Schedule Builder Classes on the HRS website. Students can enroll in the courses directly through us. There is a Next Available option that is active when a new course has not been scheduled. Signup on our Access and Training page.
Departments should run the OBIEE report/form COVID - Add Supplemental Data and review their courses. If changes are needed, put them in the columns on the left side. The form has been updated a bit.
Melissa and Jill completed the room re-assignments this morning. Normally, Melissa spends a long time on this process and we are on a time crunch, so we did it as fast as we could. Our only goal was to find you a room within your requested room capacity. We found rooms for a significant portion of our class schedule and just 81 sections with a day & time do not have rooms.
Sections that are using Distance Delivery (DD) or Videoconferencing (VC) with no students in the room, have a Facility ID of WEB_ARR. The Instruction Mode is not updated on all DD/VC due to the time constraints. Sheree is updating those and it will take her at least a couple days to complete this.
We ask that departments add SOC Notes for all Distance Delivery sections and ideally, for the partially online sections as well. We have added standard notes to the SOC Notes area for ease in adding these. Use Sequence Number 2, then type 3, 4, or 5 in the Note Nbr field. Select Copy Note to move it to the Free Form Text area and Save. If you need help, email us.
The initial Data Collection Phase 1 has been completed. Campus Schedulers are compiling the submitted data and entering into myWSU in preparation of Optimizing. As most reports were submitted on the deadline, there is a backlog in processing. All requests, with the exception of Distance Delivery changes, will be processed by 7/3/20. Distance Delivery will be processed last as it is easiest and we may need assistance to complete data entry. Schedulers received emails from us describing issues that we saw. Comments or changes may be submitted via email or in the Notes/Request area of Maintain Schedule of Classes.
There were many interpretations of our request for information. We did our best to decipher the data. When we weren't sure of the intent, we made a best guess, and emailed the department to review the courses. Departments should review the new capacities for each GUC; they are much smaller than expected.
We did not accept any room requests during this process. Room requests may be submitted after we have completed the reassignment process.
When a GUC was requested, the room was left blank for the Optimizer. When the Requested Room Capacity was 50 or higher, we lowered it to 49. For courses that also were using SO/HY we put RRC at 49 but left Enrollment Capacity as it was or adjusted to for rotating schedules. If there was low enrollment, we occasionally lowered capacity to assist the section in finding a room. We created a chart to show percentage of spaces are available by capacity. Very few departments adjusted capacities to increase their odds of finding a space.
Room Capacity changes to allow for Social Distancing make it necessary to remove current Fall 2020 room assignments and re-run the Optimizer program to re-assign rooms. We will not be re-assigning Department rooms; the departments will need to make these determinations and request room changes in Maintain Schedule of Classes > Notes/Requests. You will find information about COVID19 Scheduling on our new pages.
Join our Zoom meeting for a tour of the website and the OBIEE form and to ask questions. Email Jill for an invite or join manually.
We have been notified that this space is closed for Summer and Fall 2020 for technology and furniture/furnishing upgrades. Sheree is working to move courses that are scheduled in this room and will notify departments that are impacted.
We have updated our 25Live training guides in the right sidebar. NEW! We have created an Event Type for your Room Search Event. Please use "X DRAFT" as the event type when you create a new Room Search Event. All current Room Search Events that were using 25L Pullman Academic Event were updated. We were thrilled to see how many departmental Room Search Events are out there! Great job! You may want to set up a second search for Fall 2020, for example "Butch's Room Search - Fall". You can keep your Spring search and just update the dates for Spring 2021, if you like.
Double check that the courses you intended to Approve were actually Approved. We have experienced some issues with the Approved checkbox not Saving. The Approved check box is the only way we have to know which courses you would like Activated. You can run an OBIEE Report to check Approved courses.
We've created a page to archive newsletters. If you've missed one, or want to remember something we covered, you can find them with a list of topics.
We have started to create training videos for scheduling. You can find them on our Videos page. If you have a suggestion for a video, please email Jill.
To allow a buffer between MWF and TH standard meeting times when a course uses both times, such as MTWH, we have moved Tuesday/Thursday meeting times five minutes later starting at noon. For example, courses that were 12:00 to 1:15pm using the old meeting times will meet 12:05 to 1:20pm starting Fall 2020.
Join our cleverly named Schedulers_dept listserv for Department and Event Schedulers. Use this link to join. Academic scheduling announcements, our newsletters, and other messages will be sent through the list.
In November, 2019, Instruction Mode was updated and the Class Attribute: OLT (Online Learning Type) was removed for all campuses starting Fall 2019 (2197). The following screenshot is displayed in Maintain Schedule of Classes. See our Schedule Builder training pages for details on how to use the updated Instruction Mode. classifications.
Do you want a refresher on the Schedule Builder applications in myWSU? Are you new to scheduling and need access to Schedule Builder applications? For more information on access and training, find it in the Schedule Builder training pages. We do not have any classes planned for early 2020 as WorkDay is using our normal lab. Send Jill Freuden an email if you are interested in a class; we can set up a temporary lab in Lighty if needed.
Request and view rooms for exams & events. If the calendar says "Private", please login using your NID.
Academic scheduling newsletter & announcements. Sign up.
Previously recorded video Recorded 4/23/20.
Scheduling a GUC or Video Conference space. Updated 12/2/19
Setting up a Room Search Event in 25Live Instructions. Updated 12/11/19
Melissa Wing, Campus Academic Scheduler
Sheree Collins, Campus Event Scheduler
Jill Freuden, Assistant Registrar
French Administration Building, Room 346
PO Box 641035
Washington State University
Pullman, WA 99164-1035