After the term has started
Campus Schedulers may no longer use the "Cancelled Section" option mentioned in 3a. to drop students from the course once the term has started. Student enrollment has been reported to the National Student Clearinghouse (NSC) and the "Cancelled Section" process deletes all records of the student's enrollment causing reporting errors with NSC.
Before the Drop Deadline
- Departments should drop the students using Enrollment Request for <5 students or Block Enroll Merge for 5+ students. See 3a. for navigation information.
After the Drop Deadline
- Campus Schedulers can perform a retroactive drop to drop the class without a "W" on the student's transcript. Request this in Notes/Request. Most Campus Schedulers no longer review Notes/Requests after Census Day, so an email to the Campus Scheduler will also be required. See 3a. for navigation information.
Student has ONE class and you're cancelling it
Once the term has started, an Administrative Term Withdrawal must be performed by the campus Registrar's Office when the student's last class is cancelled.
- Notify the campus Registrar's Office to request an Administrative Term Withdrawal listing the withdrawal date as the first day of the term.
- Do not ask the student to perform the term withdrawal; this will cause errors later. Enrollment is reported to the National Student Clearinghouse (NSC); the Administrative Term Withdrawal is required to prevent errors at the NSC.