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Videoconference (VC) Scheduling

14. WSU Videoconference (VC) Course Policy

Video conference courses will originate from and be delivered to VC classrooms located on the WSU Campuses or WSU Extension sites unless otherwise approved by the department chair. This ensures adequate technical and user support, creation of peer communities within the course, and provision of high-touch student support.

Courses delivered via VC exclusively to students at a distance (no students are located on any physical WSU campus) are considered “Distance Education” and will be scheduled through Global Campus to comply with definitions established by regulating agencies.

EPPM, Section 14

Coding a VC Section

Videoconference sections are coded in Maintain Schedule of Classes > Basic Data tab. Set Location, Instruction Mode, and add the Class Attribute VC: VC originating Campus.

Location

Code location based on where the students will attend the class. When the students will attend from multiple locations, use the location code 999. The example below shows a section delivered at the Pullman campus (100).

Instruction Mode

Originating Sections

Use the instruction mode that best matches the experience of students at the originating section. The example below shows students in the classroom with the instructor receiving instruction 100% in person (P). More information about Instruction Modes.

Receiving Sections

All receiving sections are coded 40 (Videoconference).

Instructor Only Sections

Code Instructor only sections with the location of the instructor and the instruction mode 40 (Videoconference). More details about setting up an Instructor only section.

Class Attributes

AOI uses the Class Attribute: VC with the originating campus to set up connections between courses. This attribute is added to all sections and is always set to the Originating campus. The example below shows a section that is originating in Pullman, though it could be a section that is either receiving or originating or instructor only.


Example Sections

VC Originating section

VC Receiving section

VC Off-Campus Section

Instructor Only section

Basic Data tab

  • Campus: Set up this section on the originating campus
  • Location: Location of the instructor
  • Instruction Mode: 40 (VC)
  • Class Attribute: VC: VC originating campus
  • Approved Section: checked

Enrollment Control tab

  • Requested Room Capacity: 0
  • Enrollment Capacity: 0 (this hides the section from the Schedule of Classes)

Examples


Requesting a VC room

Requests a VC capable room in Maintain Schedule of Classes > Meeting tab

Facility ID: Add the VC room placeholder by campus:

  • Pullman: VC_PUL
  • Everett: VC_EVE 
  • Spokane: VC_SPK
  • Tri-Cities: VC_TRI
  • Vancouver: VC_VAN
  • Arranged: VC_ARR (used for Extension sites)

Room Characteristic: 82 (VC room). More about room characteristics.

Videoconference approved GUC spaces are very limited. The Registrar's Office cannot guarantee that every request for VC_PUL can be honored with a VC space; another room will be scheduled, if available. In these instances, the department is responsible for providing the needed IT support to provide a positive student experience. AOI does not provide VC support for sections scheduled in non-VC spaces.


Scenarios from EPPM 14.1

For these scenarios, "Campus" is defined as "a room associated with a WSU property and enabled for videoconferencing". It may include classrooms designed for videoconferencing at our extension units. "Remote location" is defined as any other location not defined above, including a personal device.

Scenario 1: Instructor teaching from a VC classroom on campus with students attending in the classroom. Course delivered to students on a WSU campus.

  • Schedule a section on each campus where students will enroll. Set the location as the campus or choose a location from the magnifying glass.
  • Add a "Multiple Sites" section with Location 999 for students not attending from a listed location.
  • If one or more students from the originating campus will not attend class in person, create a second section on the originating campus and unselect PRINT to remove the section from the Schedule of Classes. Code the section as 40 and set the location as 999.

Scenario 2: Instructor teaching from VC classroom on campus; no students are attending from the room. Students are located on other WSU campuses. Additional students may be located at remote locations.

  • Schedule Instructor only section for the instructor.
  • Schedule a section on each campus where students will enroll. Set the location as the campus or choose a location from the magnifying glass.
  • Add a "Multiple Sites" section with Location 999 for students not attending from a listed location.

Scenario 3: Instructor teaching from either a VC classroom on campus or (Scenario 4) from a remote location; no students are in the room with the instructor. Students are attending from remote locations, not from a campus.

  • Instructor teaching from a classroom only: Schedule instructor only section. RRC/Enrollment Capacity: 0
  • Blend the course with a Global "parent" section. RRC/Enrollment Capacity: 0
  • Schedule sections on each campus where students will enroll.
  • Code all sections: Location: 040 (Global), Instruction Mode: 40 (VC), Class Attribute: VC - VC originating in Global.
Videoconference
Academic Room Scheduling