Department Scheduler Training
Welcome to Schedule Builder Videos! Our videos will teach Department Schedulers to set up, edit, and approve academic courses and sections. This video is the third in a series of three videos demonstrating how to add a new section to a course. In this video we will finish setting up the sections opened and edited in Part 1 & Part 2.
Go to Maintain Schedule of Classes and select LAST to open BIOLOGY 102.18L for Spring 2020. Move to the Reserve Capacity tab.
Reserve Capacity is a powerful tool for schedulers. It allows you to reserve seats for certain student populations. Reserve Capacity is dated and can be automatically removed on a set date to allow other students to enroll in any remaining seats.
All departments can use Reserve Capacity for Seniors or Juniors and Seniors.
Some departments have set up major specific requirements through the Registrar’s Office. Contact the Assistant Registrar who manages Scheduling.
Let’s skip to Reserve Capacity Requirement Group. This is where you will set up the Reserve Capacity.
Reserve Capacity is not an option for LAB courses, so for our example, I’ll select FIRST and move to BIOLOGY 102.01. Let’s set a Senior Reserve Capacity of 25 seats that ends two weeks before classes begin.
If you need more than one Reserve Capacity Requirement Group, move up to Reserve Capacity Sequence and add a new sequence by selecting “+”. Each Requirement Group must use a separate Reserve Capacity Sequence number. Select View All to see everything.
Save and move to SOC Notes. I’ll select LAST to move back to section 18L.
SOC Notes are printed in the Schedule of Classes and provide additional information about a section. For example, blended courses show a URL and note explaining that the section is web-based and does not meet in a regular classroom.
We use: Sequence Number and Free Form Text.
Once all tabs have been set up correctly in Maintain Schedule of Classes, it is time to Approve the course.
The section is now Approved.
Activation will take up to a week
for semesters that are no longer in the proofing.
Once the section is Approved, you will not have access to make changes to most of the section. If changes are desired, leave a note to the Campus Scheduler in the Meetings tab in the Notes/Request field.
You will have access to:
For more information, visit the Academic Scheduling website and check out our Department Scheduler video series.