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Proofing the Schedule of Classes

If you are new to scheduling, visit our Getting Started page.

What is Proofing?

Proofing is the period of time when department schedulers review and approve courses to prepare the next Schedule of Classes (SOC). Classrooms are assigned after Initial Proofing; Departments review assignments during Final Proofing. On the Pullman campus, the rough proofing windows are listed below.

Pullman Fall Proofing

  • Term Roll - Fall to Fall: second week of October.
  • Initial Proofing: October & November.
  • Room Assignments: December to mid-January.
  • Final Proofing: January & February.
  • SOC published: March 1, or the next Monday.

Pullman Spring Proofing

  • Term Roll - Spring to Spring: second week of March
  • Initial Proofing: mid-March to mid-May.
  • Room Assignments: mid-May to June.
  • Final Proofing: July to mid-September.
  • SOC published: October 1, or the next Monday.

Proofing schedules vary by campus. Check with Campus Scheduler at each campus for specific dates.


Initial Proofing: Approve sections that need GUCs

The first official proofing opportunity for department schedulers for the new term. For proofing dates, visit the Deadlines page.

Initial proofing is the period where department schedulers review the new term, update sections that were copied, open new sections, and approve sections that are ready to be activated. Requests for GUC rooms may be added to the Internal Notes area for later reference. GUCs roll from Fall to Fall and Spring to Spring. Sections that are not approved by the end of Initial Proofing will lose the benefit of a rolled room. GUCs will be removed from UNAPPROVED sections the day after Initial Proofing ends. 

Although the new term is available to department schedulers as soon as the term is rolled, the Campus Scheduler "cleans up" the new term prior to officially announcing the start of proofing. If you start prior to the official start, understand that some changes may be made.

After Initial Proofing ends, the Campus Scheduler updates all Notes/Requests and runs the Room Optimizer to assign GUCs to sections with a facility code GUC_TBS or VC_PUL. More information about Room Assignments.

Final Proofing: Review room assignments

Department Schedulers review room assignments as scheduled by the Optimizer/Campus Scheduler. Notes/Requests are added to Maintain Schedule of Classes when the course has been approved. Sections approved by the end of final proofing will be activated in time for the Schedule of Classes to be live.

Schedule of Classes is published

Department Schedulers may continue to add/update sections to the term through the 10th day of instruction by leaving a Notes/Request in Maintain Schedule of Classes. Requests after that date are discouraged, though possible. 


Frequently Asked Questions

Comprehensive list a of troubleshooting solutions and FAQs.

When are rooms assigned?

When do classes appear in the RONet Schedule of Classes?

May I make changes to my classes after Proofing closes?

 

Deadlines

Find the Scheduling Calendar with Proofing timelines on our Deadlines pages


Instructor Assignments

Instructors must be active in the Instructor/Advisor Table in myWSU. See Instructor Assignments for more information.


Cancelling sections

Department Schedulers do not have access to cancel a section. Actions to take to cancel a section:

  • Change Enrollment Capacity to 0 (zero).
  • Notify any students enrolled PRIOR to leaving a Notes/Request for the course to be cancelled. When we cancel, the roster is erased.
  • Leave a Notes/Request for the Campus Scheduler to cancel the section.
    • Cancelled Section: Used when the course is "permanently" cancelled and will not be taught the following year.
    • Tentative Section: Used when the course or section is cancelled for a single term.
    • Students who are enrolled will be removed from the course. The department MUST notify the students prior to requesting that the course be cancelled.
  • Alternative: Leave a Notes/Request for the Campus Scheduler to "Stop Further Enrollment". This will hide the course and stop enrollment, giving you time to notify the students. Don't forget to leave another Notes/Request to have us cancel the course.
Proofing Procedures and Guidelines
Academic Room Scheduling