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Schedule Builder Access and Training

How do I obtain access to Schedule Builder?

The Schedule Builder applications require specific access in myWSU. Your department signing authority must request this for you PRIOR to the training. This access will be temporarily granted for the "myWSU: Schedule Builder" training class. When you have successfully completed your training, your access will be granted permanently. 

1. View the UPK "Print it!" Instructions 

The UPKs were a series of videos for learning Schedule Builder concepts. They were created using Adobe Flash Player, which is no longer available, but you can read the transcript and follow the instructions in myWSU.

  • Navigate to the Student UPKs from the sidebar of the Registrar home page or follow this link.
  • Select "Schedule Builder" then open the files that start with SR 42 for Department Schedulers and SR 43 to learn about Reserve Capacity.
  • Select a file, read the basic information in the yellow area, then open the HTML section labeled Print It! to see written instructions. Print them and follow the instructions in myWSU. You may not have access to edit fields until the day of your Schedule Builder training, but you should be able to view the applications in myWSU.

UPK Print It! location

UPK InstructionsUPK Instructions

2. Read the Academic Scheduling Handbook

The Academic Scheduling Handbook is a comprehensive guide for Department Schedulers. You can also find a link on our homepage.

3. View our website, especially the Schedule Builder pages

This website was designed to be a resource for Schedulers at WSU. You'll find information about:

4. Join the Schedulers_dept Listserv

The Schedulers_dept listserv is the primary communication device for Department and Campus Schedulers.

5. Sign up for myWSU: Schedule Builder Training

myWSU: Schedule Builder Training is required for permanent Schedule Builder application access. You can find the training in the HRS Learning Catalog. If a class is not listed, request training from Jill Freuden, Assistant Registrar. Upcoming classes will be listed on the Academic and Event Scheduler homepage. This training is usually conducted in ITB 2071 and is a hands-on.

myWSU Schedule Builder in HRSEnrolling in myWSU Schedule Builder

You will learn:

  • How to access the Schedule Builder applications
  • How to create a default Room Search Event in 25Live Pro
  • Scheduling policies and procedures
  • Tips and shortcuts to save time

We offer Video Conferencing for schedulers on other campuses. This is a hands-on training and you will have the best experience if you can be interactive. We recommend a microphone and two monitors. You will need to see our presentation and work in myWSU at the same time. If you have questions, you can share your screen in the Zoom application.

6. IMPORTANT! Request Schedule Builder access for the training class

Request Schedule Builder access through your supervisor. Access will need to be approved by the area authority.

Crimson Service Desk needs to know:

  • College/Dept Name: Name of departments or college for which person is responsible for Schedule of Classes information
  • Subjects (College or Org): List of Subjects (or entire college or Acad Org if known) for which person is responsible for Schedule of Classes information
  • Campus: List Campus(es) for which person will be entering and maintaining Class Schedule information.  Note:  All campuses can be viewed with roles provided.
  • Role: Department Schedulers need:
    • WSU CS SR42 Access to myWSU for Maintain Schedule of Classes and other applications.
    • WSU CS SR43 Reserve Capacity Add a defined Reserve Capacity in Maintain Schedule of Classes.
    • W BI SCHEDULER OBIEE Schedule Builder Dashboard
    • WSU CS SR 06 CM Instr Advisor Instructor/Advisor Table
  • Other available roles are listed below:
Role Number Role Name Description Notes
SR 06 WSU CS SR 06 CM  Instr Advisor Add Instructors to the Instructor/Advisor Table. Needed to add new instructors in Maintain Schedule of Classes.
SR 07 WSU CS SR 07 CM Catalog View Gives view-only access to Catalog detail information Provides access using Acad Org security
SR 08 WSU CS SR 08 CM Sched View Gives view-only access to Class Schedule detail information Provides access using Acad Org security.  Not needed when SR 41, SR 42 or SR 46 given
SR 41 WSU CS SR 41
Dept Coll Proofer

Allows maintenance of class schedule information. 

The Comments field is not visible.

Needed when approval performed by someone else.
Provides access using Acad Org security
SR 42 WSU CS SR 42 Academic Schedule

Combines maintenance of class schedule and approval of class sections ready for campus scheduler review.
Department Scheduler

Needed when maintenance and approval performed by same person.
Provides access using Acad Org security
SR 43 WSU CS SR 43
Reserve Capacity
Access to Reserve Capacity in Maintain Schedule of Classes Needed to update Reserve Capacity
SR 46 WSU CS SR 46
Dept Coll Approver
Allows approval of class sections ready for campus scheduler review Needed when maintenance performed by someone else.
Provides access using Acad Org security
BI_SCHEDULER  W BI SCHEDULER

OBIEE Access to the Schedule Builder Dashboard

Needed to see the Schedule Builder Dashboard